Office Administrative Assistant

Company: The Jacques Real Estate Team
Location: West Palm Beach
Posted on: March 14, 2025

Job Description:

We're hiring a motivated office administrative assistant to assist the Team Lead and complete administrative tasks. **This is a full-time, In-Office position, M-F, 8:30 AM - 5:00 PM** Responsibilities include liaising between the Team Lead and clientele, notifying the Team Lead of important information, overseeing schedules, and answering all incoming calls. You'll also support the team by planning company events and posting them on social media. The ideal candidate should be a great communicator who is driven, organized, and highly detail-oriented.



Why Work for Us?



--- Paid Time Off
--- Ongoing Training:--Stay ahead with continuous learning and development in real estate.
--- Supportive Team:--Work alongside experienced professionals in a collaborative environment.
--- Relaxed atmosphere
--- Friendly and personable Team to work with
--- Appreciate a small office environment, excel at working independently, and take initiative.


If this position interests you, start your application today!

Responsibilities:
--- Oversee and utilize CRM tasks, including updating contact information, managing all incoming calls, sending thank you cards and postcards, emails, and letters, and ensuring client data is accurate and actionable.
--- Plan and manage client-focused events, appreciation events, handle client gifting (closing gifts, birthday/anniversary gifts and cards), manage showing feedback, and reviews.
--- Create brochures, flyers, social media posts, etc. for all events.
--- Schedule and confirm appointments, manage the Team Lead's calendar, and ensure the Team Lead is prepared for his appointments.
--- Prepare the Team Lead for weekly staff meetings and take notes.

Qualifications:

--- Enjoys talking with customers and can communicate through verbal and written channels
--- Proficient in basic computer software and can quickly learn to use new programs
--- Proven track record of completing projects on time in an orderly manner
--- Must have high school diploma or GED
--- Minimum 1-year office customer service / administrative experience directly assisting management, supervisor or owner
--- Proficient in Microsoft Office Suite (Word, Excel) and Google Suite (Gmail, Drive, Calendar)
--- Customer Relationship Management (CRM) software experience is preferred
--- Experience with posting on social media platforms

About Company:
The Jacques Real Estate Team is a top-tier real estate group serving the east coast of Florida. Known for providing an extremely high level of service, they specialize in helping sellers, buyers, and investors navigate the real estate market with precision and care. Led by Loodmy Jacques, the team is dedicated to delivering exceptional results, leveraging cutting-edge technology, and building meaningful client relationships. Their vision is to become the number one real estate team in Florida by consistently exceeding expectations and ensuring every transaction is handled with expertise and attention to detail.

Keywords: The Jacques Real Estate Team, Miami , Office Administrative Assistant, Administration, Clerical , West Palm Beach, Florida